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ANNUAL GENERAL MEETING 2021

Notification of AGM 2021

Updated on 10 April 2021

Notice of AGM 2021:
Notice is hereby given that the 2021 Annual General Meeting (AGM) of the Parish of Christ Church will be held by way of ZOOM Webinar on Sunday, 9 May 2021 at 10:30am (Singapore time). 

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IMPORTANT NOTES:

Under the relevant amended Order under the COVID-19 (Temporary Measures) Act 2020 (Alternative Arrangements for Meetings for Charities, Co-operative Societies and Mutual Benefit Organisations) Order 2020 S327/2020 (“the Order”) and The Amended Order – S827/2020, please note that the following rules govern the forthcoming AGM of the Parish of Christ Church, which will be conducted virtually. The amendments are applicable till 30 June 2021.
 

  • AGM 2023
    Notice of AGM 2023: Notice is hereby given that the 2023 Annual General Meeting (AGM) of the Parish of Christ Church will be held on 22 Apr 2023, Saturday at 4:00 pm at the Christ Church Sanctuary.
  • Electoral Roll
    The Electoral Roll (ER) determines those who are eligible to either vote or be elected at the AGM onto the Parochial Church Council (PCC). Baptised members, who are at least 17 years of age, confirmed in the Anglican Church, and regularly attending Service and partaking Holy Communion, will be on the Electoral Roll. ER will be displayed on the Notice Board in the canteen for verification. If you are eligible and your name is not in the ER, please contact the Church Office Secretary during office hours at 62992544 for assistance.
  • Attendance
    The quorum for the AGM may be formed only by members on the Electoral Roll who are physically present at the AGM. Electoral members who enter the Sanctuary after 4:15pm will be recorded as OBSERVERS. Observers cannot vote.
  • Annual Report, Financial Statements and Budget
    Annual Report Members may download the annual report from 4th April 2023 (Tue), 9am onwards by clicking here. Financial Statements 2022 and Budget 2023 Electoral members may request to receive soft copies via email from 3rd April 2023(Mon), by completing the form here. We are going paperless as much as possible. If you require a Hard Copy of the Financial Statements 2022 and Budget 2023, you may request for it from the Church Office Secretary.
  • Nominations
    Electoral Roll members shall participate in the nomination and election of the following positions: People’s Warden Honorary Secretary Honorary Assistant Secretary Honorary Treasurer Honorary Assistant Treasurer Four (4) Parochial Church Council Members Four (4) Synod Representatives Candidates for election to membership of the PCC shall be on the Electoral Roll of the Parish and must be nominated in writing from one member and seconded by another. Proposers and Seconders are also required to be members on the Parish Electoral Roll. Nomination forms can be obtained from Church Office Secretary. Opening date for Nominations: 09 April 2023, 11:00am Closing date for Nominations: 16 April 2023, 7:00pm
  • Questions & Answers
    At the AGM on 22 April 2023, leadership will respond to questions that were submitted via email to AGMQuestions@christchurch.org.sg by 16 April 2023, 7pm. During the AGM, members may raise related questions for the questions that were already submitted by 16 April 2023, 7pm. Leadership will attempt to provide responses either during the meeting or after the meeting. Leadership will not accept any new questions during the AGM.
  • Resolutions/Any Other Business
    A written notice of any motion for discussion at the AGM shall be submitted to the Honorary Secretary not later than 07 days before the AGM date. All written notices shall be sent to AGMQuestions@christchurch.org.sg by 16 April 2023, 7pm.
  • Voting
    · Electoral Roll Members will vote if there is more than one nomination for any of the positions to be elected. · Electoral Roll Members will cast their vote by physical ballot papers.
  • AGM Day
    Electoral members participating in the AGM are requested to: - - be punctual for the AGM - sign on the recording sheet from 3:30pm to 4:15pm. Electoral members who enter the Sanctuary after 4:15pm will be recorded as OBSERVERS. Observers cannot vote. Members who are not in the Electoral Roll may attend the AGM as OBSERVERS. Note: Observers cannot vote.
  • Clarifications
    Members who have enquiries or require help in matters relating to the AGM may call church office during office hours at 6299 2544 or by sending an email to admin@christchurch.org.sg

AGENDA FOR AGM

  1. Opening Prayer

  2. Chairman’s Message

  3. Announcement of Acceptance of AGM Minutes 2020

  4. Announcement of Acceptance of Ministry Reports 2020

  5. Announcement of Acceptance of Audited Financial Statements for 2020

  6. Announcement of Acceptance of the Budget for the year 2021

  7. Announcement of Appointment of Auditor for 2021

  8. Announcement of any Resolutions (if any) 

  9. Announcement of the Appointment of Vicar’s Warden

  10. Announcement of the Results of the Elections:

    • The People’s Warden

    • Members of the Parish Church Council for 2021

  11. Any Other Business

  12. Chairman’s Closing Words

  13. Closing Prayer

 

All Electoral Members of the Parish of Christ Church are encouraged to participate in AGM 2021. Please pray that the entire AGM process will be conducted smoothly, and many will be able to participate.

 

 

Mrs Angeline Ponniah

Honorary Secretary

 

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